Automated reference checks
Skip the phone tag. Request references in a click and Gaugely emails each referee a 2-minute structured form — strengths, concerns, would-rehire, a rating. The answers land on the candidate's References tab — the referee's own words plus a neutral AI summary — so you get the reference signal without chasing anyone.
- →Email up to 5 referees a tokenized form in one click
- →Structured questions: strengths, concerns, would-rehire, rating
- →Each reference shows the referee's answers plus a neutral AI summary
- →Everything lands on the candidate's record — no spreadsheets
Gaugely closes the loop: screen CVs → interview the best (voice or video) → compare scorecards → re-engage your past top candidates. No other tool feeds your own interview signal back into screening.
Questions
Can it automate reference checks?
Yes. Gaugely sends each referee a short structured form, shows their answers on the candidate's record with a neutral AI summary — turning reference checks from phone tag into a one-click step.
What is automated reference checking?
Automated reference checking replaces the reference phone call with a structured online form. The system emails each referee a tokenized link, collects the same questions for every candidate, and summarizes the answers onto the scorecard — so references become comparable data instead of an anecdote in someone's notes.
How much does reference checking software cost?
Gaugely includes automated reference checks on every plan, including Free, alongside the AI interviews themselves, so references are not a separate line item. Paid plans start at $75/month for more interview time.
How long does an automated reference check take?
The request takes one click, and the referee's structured form takes about two minutes to complete. The usual delay in reference checking is scheduling a call; a form the referee fills in whenever suits them removes that step.
How many references can you request per candidate?
Up to five referees per candidate. Each gets their own tokenized link, answers independently, and the AI summary keeps every response attributed rather than blending them into one paragraph.
Are automated reference checks legally safe?
They are generally safer than ad-hoc calls, because every candidate is asked the same questions, answers are stored with the date they were submitted, and nothing is auto-decided — a person reads the answers. Responding is voluntary, and answers are shared only with the hiring team.
Is the reference confidential?
Referee answers are shared only with the hiring team, and responding is voluntary. Recruiters see the referee's own answers, with a neutral AI summary of strengths, concerns and the rehire signal.